email response to host denying his request of reimbursement

Subject: Re: Request for Reimbursement Dear [Host's Name], Thank you for reaching out to me regarding your request for reimbursement. I appreciate your understanding of our policies and the situation at hand. After careful consideration, I regret to inform you that we are unable to fulfill your request for reimbursement at this time. Our policy is designed to ensure fairness and consistency for all involved, and unfortunately, this means we cannot provide reimbursement based on the circumstances outlined in your email. I value your understanding in this matter, and I am happy to discuss it further if you have any questions or need additional clarification. Please feel free to reach out. Thank you for your cooperation. Best regards, [Your Name] [Your Position] [Your Contact Information] [Your Company/Organization]