sending an email to a cleaning violation report that is denied due to insufficient evidence

Subject: Notification of Denial - Cleaning Violation Report Dear [Recipient's Name or "Team"], I hope this message finds you well. I am writing to inform you about the status of the cleaning violation report submitted on [insert date of report submission]. After a thorough review of the evidence provided, we regret to inform you that the report has been denied due to insufficient evidence to substantiate the claims made. While we strive to maintain a high standard of cleanliness and order, it is essential that we have concrete evidence to support any violations reported. If you have additional information or documentation that could assist in reevaluating this case, please feel free to submit it for our review. Thank you for your understanding and cooperation. If you have any questions or would like to discuss this matter further, please do not hesitate to reach out. Best regards, [Your Name] [Your Position] [Your Contact Information] [Your Organization]