make this email formal and professional "Thank you for your prompt response. Thank you for letting me know about your concern with regards to mileage invoice due to guest drove 61 miles. After carefully review and check the reservation, I was able to s

Subject: Mileage Reimbursement Process Dear [Recipient's Name], Thank you for your prompt response and for bringing your concern regarding the mileage invoice to my attention. After a thorough review of the reservation, I noted the gas reimbursement invoice; however, there does not appear to be an invoice for the additional mileage incurred due to the guest driving 61 miles. To facilitate reimbursement for the additional mileage, I kindly request that you submit an incidental charge. Please note that as a host, you have a 72-hour window to charge the guest for incidental charges after the trip concludes. Additionally, you have the option to create a single invoice to encompass multiple incidentals, so please ensure that your invoices are accurate before submission. For further details, you may find it helpful to refer to the article titled “Requesting Reimbursement,” accessible [insert link or attachment if applicable]. Should you have any further questions or concerns, please do not hesitate to reach out. Best regards, [Your Name] [Your Position] [Your Contact Information] [Your Company Name]