Draft a contract between an NGO and a food vendor who’d be supplying food to education volunteers of the organization

**CONTRACT BETWEEN [NGO NAME] AND [VENDOR NAME] FOR FOOD SUPPLY SERVICES** **This Contract ("Contract") is made and entered into on this _____ day of __________, 20__, by and between [NGO Name], a non-profit organization with its principal office located at [NGO Address] (hereinafter referred to as "NGO"), and [Vendor Name], a food vendor with its principal office located at [Vendor Address] (hereinafter referred to as "Vendor").** **WHEREAS**, NGO is dedicated to providing educational services and support to communities, and desires to supply food to its education volunteers; **WHEREAS**, Vendor is engaged in the business of catering and providing food services and has the capacity to meet the food supply needs of NGO; **NOW, THEREFORE**, in consideration of the mutual promises and covenants contained herein, the parties agree as follows: ### 1. **Scope of Services** Vendor agrees to supply meals and refreshments for NGO’s education volunteers as outlined below: - **Type of Food:** [Specify types of food, e.g., breakfast, lunch, snacks, beverages, etc.] - **Quantity and Frequency:** [Specify quantities and how often food will be supplied, e.g., "Daily for 20 volunteers" or "Weekly for events"] - **Delivery Location:** [Specify delivery location or "as specified by NGO"] ### 2. **Term of Contract** This Contract shall commence on the _____ day of __________, 20__, and shall continue until the _____ day of __________, 20__, unless terminated earlier in accordance with the provisions of this Contract. ### 3. **Compensation** - The NGO agrees to pay the Vendor $[amount] per [meal/snack] served or a total of $[total amount] per [week/month] for the services outlined in this Contract. - Payments shall be made on a [weekly/monthly] basis, within [number] days of receiving an invoice from the Vendor. ### 4. **Vendor Responsibilities** The Vendor agrees to: - Provide high-quality food that meets health and safety standards. - Ensure timely delivery at the agreed-upon location and time. - Maintain necessary food safety and hygiene certifications. - Provide a variety of menu options as per NGO’s suggestions or requests. ### 5. **NGO Responsibilities** The NGO agrees to: - Provide the Vendor with necessary information regarding dietary restrictions, allergies, and preferences of its volunteers. - Ensure timely payment as per the terms stipulated in this Contract. ### 6. **Termination** - Either party may terminate this contract with [number] days written notice to the other party. - NGO may terminate this contract immediately if the Vendor fails to meet the health and safety standards or if there is a violation of any other terms specified in this Contract. ### 7. **Indemnification** The Vendor agrees to indemnify, defend, and hold harmless the NGO, its employees, and volunteers from any claims, liabilities, or damages arising out of or in connection with the food provided under this Contract. ### 8. **Confidentiality** Both parties agree to keep all information pertaining to this Contract confidential and shall not disclose any such information to third parties without prior written consent unless required by law. ### 9. **Governing Law** This Contract shall be governed by and construed in accordance with the laws of the State of [State]. ### 10. **Entire Agreement** This Contract constitutes the entire agreement between the parties and supersedes all prior agreements, understandings, and representations, whether oral or written, regarding the subject matter hereof. ### 11. **Amendments** No amendment or modification of this Contract shall be effective unless in writing and signed by both parties. IN WITNESS WHEREOF, the parties have executed this Contract as of the date first written above. **[NGO Name]** By: __________________________ Name: ________________________ Title: _________________________ Date: _________________________ **[Vendor Name]** By: __________________________ Name: ________________________ Title: _________________________ Date: _________________________ --- **Note:** This contract template provides a general framework and should be customized to fit the specific requirements and legal obligations of the parties involved. It is advisable to consult legal professionals when drafting contracts.