What are the basic things needed to plan an even with over 15,000 captivities

Planning an event with over 15,000 attendees requires careful organization and attention to detail. Here are some basic things you'll need to consider:

1. **Define the Event Purpose and Goals**:
   - Determine the objectives of the event.
   - Identify the target audience and what you hope they will gain from the event.

2. **Budgeting**:
   - Establish a comprehensive budget, accounting for all expenses and revenue sources.
   - Consider costs like venue rental, catering, entertainment, marketing, staffing, permits, and insurance.

3. **Date and Venue Selection**:
   - Choose a date that doesn't conflict with other major events or holidays.
   - Find a venue that can accommodate 15,000+ people with appropriate facilities (e.g., parking, restrooms, accessibility).
   - Consider the location’s accessibility for attendees, including transport links and accommodation options.

4. **Permits and Licensing**:
   - Research and obtain necessary permits and licenses from local authorities, especially for large gatherings.
   - Address health and safety regulations.

5. **Logistics and Operations**:
   - Develop a detailed logistics plan, covering entry and exit points, crowd control, and security.
   - Organize seating arrangements, stages, screens, and audio-visual equipment.
   - Plan for restroom facilities and food & beverage provisions.

6. **Staffing and Volunteers**:
   - Recruit sufficient staff and volunteers to help with event operations, including ushers, security, and customer service representatives.
   - Provide training to ensure all staff understand their roles and responsibilities.

7. **Marketing and Promotion**:
   - Create a marketing plan to promote the event to your target audience.
   - Utilize social media, email campaigns, traditional media, and partnerships to increase visibility.

8. **Ticketing and Registration**:
   - Choose a ticketing platform that can handle large volumes of attendees.
   - Consider various ticketing options (e.g., general admission, VIP, early bird) and set prices accordingly.

9. **Event Schedule and Programming**:
   - Develop a clear schedule that outlines the event’s activities, speakers, performances, etc.
   - Ensure you have plans for backup speakers or activities in case of changes or cancellations.

10. **Technical Requirements**:
    - Coordinate with AV specialists for sound, lighting, and video needs.
    - Ensure reliable internet access and adequate power supply.

11. **Safety and Security**:
    - Develop a safety and emergency response plan, including crowd management strategies.
    - Coordinate with local law enforcement or hire professional security services.

12. **Sustainability Considerations**:
    - Consider implementing eco-friendly practices, such as reducing waste, offering recycling options, and using sustainable materials.

13. **Post-Event Evaluation**:
    - Plan for collecting feedback from attendees, vendors, and staff to evaluate the success of the event.
    - Analyze the results to improve future events.

By addressing these components systematically, you can create a successful event that will be enjoyable and memorable for all attendees.